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Regatta Information

Date:7 October 2017
Distance:1000m
No. Lanes:8
Held Start:Yes

Entry Information

Entries Open:11 Sep 2017 8:00am
Entries Close:26 Sep 2017 8:00am
Entry Cost:See Below:
RNZ C/L:Optional
Entry System:rowIT.co.nz

Entry Fees

Eight:$40.00
Four/Quad:$30.00
Double/Pair:$20.00
Single:$15.00
Seat Fee:$1.20 per seat
Amenity Fee:$6.00 per athlete
Late Scratching:$40.00
Tent Site:No Charge
All Fees:plus GST

Karapiro Spring Regatta

Draft Version 1.0d

Regatta Notice

 

  1. Regatta Dates: The regatta will commence at 9:00am on Saturday 7th October 2017 with racing expected to start around 10am.
  2. Regatta Venue:  Mighty River Domain, 601 Maungatautari Road, Lake Karapiro.
  3. Regatta Status: This regatta is NOT a Classification Regatta and is categorised as a Local Regatta as defined by the New Zealand Rowing Association (NZRA) Rules of Racing. The regatta does not contain any Classification Races. Competition Licenses are optional for this regatta.

4.     Generally: The Regatta will be conducted in accordance with the NZRA Rules of Racing 2017 in so far as they apply to this regatta except as now modified by Karapiro Rowing Inc  in these conditions or by the Race Committee in exceptional circumstances on the day, in the interests of safety and/or fair competition. Further:  this regatta shall be conducted in strict accordance with the Rowing NZ Training Safety Code and the Rowing New Zealand Competition Safety Code.

5.     Distance of Races: The Distance of all races shall be 1000m with the time trials to be a distance less than 1000m to be determined by the Race Committee.

6.     Course Description: All races will be held on a buoyed, 4 or 5 wire, 8 lane, straight course with a held start. The water for all intents and purposes is to be considered as still and without flow. Lane 1 shall be closest to the Judges Tower.

7.     Minimum Number of Entries: There will be no minimum number of entries for a boat class to be raced.

8.     Qualification System: The qualification system will be by time trial into the heats and then by placing from the heats into the Finals as detailed in Cl. 30 of these conditions.

9.     Maximum number of crews per race: Races will be limited to a maximum of eight crews.

10.  Trophies: There are no trophies awarded at this regatta, and no points shall be awarded toward the Karapiro Trophy as the format of the regatta does not allow for a fair allocation of points.

11.  Pre-Regatta Safety Briefing:  A Pre-regatta safety briefing will be held in front of the Boat Marshalls hut in the boat park ONE HOUR (1Hr) before the commencement of the time trial on Saturday the 7th October 2017. It is a requirement of participation in the regatta that an official from each and every club or school that submitted entries is in attendance. A roll call will be taken.

  1. Disclaimer: No responsibility or liability of any kind for loss or damage arising out of the conduct of the regatta shall attach to any of the regatta organisers or any of the regatta officials.
  2. Approval: These Regatta Conditions have been approved by the Board of Karapiro Rowing Inc.
  3. Closing Date for Entries: Entries close at 8am on Wednesday 27th September 2017.

 

15.  Entry Mode: Entries can only be submitted electronically thru the rowIT Web Site prior to the closing date and time.  No other form of entry will be accepted, either electronic, typed or hand written, without the prior written consent of the Entries Administrator.

16.  Entry Fees: The following entry fees will be charged:

§ Eights                      $40.00

§ Fours / Quads          $30.00

§ Double / Pairs          $20.00

§ Single Sculls            $15.00

§ Amenity Fee $6.00


 

17.  List of Events:

Saturday Program

 

 

 

 

 

1

Over 16 Single Scull

 

2

Over 15 Double Scull

3

Over 18 Coxless Pair

 

4

Open Coxed Four

5

Open Coxed Quad Scull

 

6

Open Coxless Four

7

Open Coxless Quad Scull

 

8

Open Eight

9

Open Octuple Scull

 

 

 

 

 

 

 

 

 

 

Entry Conditions

 

18.  Program Structure: The program structure and events are unique to this regatta and do not conform to any rule in the NZRA rules of racing. All events are open to either gender or a combination in whatever ratio the club wishes to enter. Each competitor may only enter one event in this regatta as each event will be raced three times during the regatta.

19.  Open Eight and Open Octuple Scull: These events are not open to Premier grade athletes.

20.  Novice Grade Events: There are no novice grade events at this regatta and novice rowers can make up novice crews or be part of any crew.

21.  Composite Crews:

a.    Composite crews comprising rowers from Clubs from one or more than one Local Rowing Association may be entered in any Open event.

b.    Regional Performance Centre Crews are permitted to enter Open Events.

22.  Entries:

a.    All entries must be submitted electronically thru the rowIT Web site at http://www.rowit.co.nz  

b.    Entries must include the Names of all rowers and coxswains. An entry that does not contain all the correct information will not be accepted.

c.    Entries for Composite crews (including all RPC crews) must also include the Club Code for each of the individual rowers.

d.    Clubs or Schools will be invoiced in full for their entries by email within 24hrs of the close of entries.

e.    The full entry fees are to be paid either by Direct Credit or Cheque before the commencement of the regatta.

f.     Payment by Cheque: An email must be sent to accounts@karapirorowing.com advising that payment has been made by cheque and cheques must be made payable to Karapiro Rowing Inc. for the full amount of the entry fees as invoiced and posted in a timely manner so that they will be delivered within five working days of the close of entries to:

Karapiro Rowing Inc

P.O.Box 1052

Cambridge 3450

 

g.    Payment by Direct Credit: An email must be sent to accounts@karapirorowing.com advising that payment has been made by Direct Credit to the account of Karapiro Rowing Inc at the ASB - Cambridge – account number 12-3268-0088115-50 (please ensure account suffix is correct) with the club or school name supplied as a reference.

h.    Clubs who have outstanding fees from previous regattas will not have their entries accepted until all arrears are paid.

i.      Entries close at 8am on Wednesday 27th September 2017.

 

23.  Tent Sites:

a.    Tents may be erected around the perimeter of the Boat Park for this regatta.

b.    Tent sites for this regatta will be free of charge

c.    Tents are not allowed to be erected earlier than 12pm (Midday) on the day preceding the regatta, and are to be removed by 8pm on the last day of the regatta.

d.    No Club or School or anyone associated with a Tent site shall connect to any fixed power source on the domain without the express permission of Karapiro Rowing Inc.

24.    Amenity Fees:

a.    An Amenity fee has to be purchased for each and every rower and coxswain that is racing at the regatta.

25.Late Entries: Late entries may be accepted at the sole discretion of the Regatta Coordinator.

26.Boat Park:

a.     No Boats are to be placed in the Boat Park before 12pm (Midday) on the Day before the regatta under any circumstances and are to be removed by 8pm on the last day of the regatta unless done pursuant a private arrangement between the Club/School and the Waipa District Council where the Club/School agree to pay all charges incurred to the Waipa District Council.

b.    Trailers are to be parked in the Boat Park for this regatta. There will be no allocated trailer parks.

c.     Karapiro Rowing will not be providing boat racks at this regatta, so clubs are reminded that they need to provide their own boat trestles/dumps etc.

Post Entry Conditions

27.Substitutions:

a.    Substitution of rowers  must be submitted to the Regatta Secretary at least 45 minutes before the start of the time trial

b.    Substitution of rowers can only be done ONLINE on the rowIT web site (http://www.rowit.co.nz) up until 12pm on Thursday 5th October 2017. After this time, substitutions have to be made as in (c.) below.

c.    A Club making a substitution for either a rower or coxswain after 12pm on Thursday 5th October 2017 may make that substitution at the Regatta Secretary’s Office at the Control Tower in writing or by a person with a valid rowIT login ID via the Karapiro Rowing web site. (http://www.karapirorowing.com)

d.    After the first race of an event, no substitution of a rower may be made except in the event of a serious illness, injury or other incapacity substantiated by a medical certificate or as permitted by the  Regatta Controller.

e.    Crew names may be checked at any stage of the regatta, and if a crew is found to have members not as entered or advised to Regatta Control, then the crew shall be disqualified.

 

28.Scratchings / Non-Starters:

a.    Scratchings must be submitted ONLINE on the rowIT web site (http://www.rowit.co.nz) by 12pm on Thursday 5th October 2017 to avoid incurring a late scratching fee. Clubs or Schools scratching before this time will receive a credit of 75% of the relevant entry fees.

b.    A Club submitting a scratching after 12pm on Thursday 5th October 2017 may make that substitution at the Regatta Secretary’s Office at the Control Tower (on the day of the regatta) in writing or by a person with a valid rowIT login ID via the Karapiro Rowing web site. (http://www.karapirorowing.com)

c.    Late scratchings supported by a medical certificate will have their Late Scratching Penalties remitted

d.    Late Scratching Penalty: Scratchings received after 12pm on Thursday 5th October 2017 will be charged a Late Scratching Penalty of $40 +  15% GST = $46.00.

e.    Did Not Start Penalty:  A crew that has drawn to start in the Heat or Final of an event but which does not  take part in that race shall be deemed to be a late scratching for the purpose of this condition and its Club or School shall thereby incur a late scratching penalty of $60 + 15% GST = $69.00        

 

Race Day Conditions.

 

29.Race Structure: Every endeavour will be made to maintain the racing structure as proposed. However Regatta Control after notifying the Convener of the Race Committee, reserves the right to alter, for any reason it sees fit, the program as published.

30.Regatta Structure: All events at this regatta shall be combined into one event and shall consist of three rounds of racing for the one event. There will be a break of at least 30 minutes between rounds as this will be required to print the draw for the next round of racing.

a.First Round: The first round of racing shall be conducted as a time trial to determine entry into the heats. Each crew shall be assigned an alpha numeric number which will determine the approximate order in which the crews shall enter the time trial. The time trial will be conducted using two lanes with alternate lanes starting at approximately 20 second intervals.

b.Second Round (Heats): Based on the times recorded from the time trials crews will be assigned to a Heat. The composition of the heat is based solely on time and not by gender, ability or boat type. The progression system to the finals is as follows:

                                          i.    Heat A to Final A;                                  1-6 ­-> FA; 7,8 -> FB

                                         ii.    Last Heat to Last Final;                          1,2 -> FABOVE; 3-8 -> Last Final

                                        iii.    Other Heats to equivalent Finals             1,2 -> FABOVE; 7,8 -> FBELOW; R -> Eq F

c.Third Round (Finals): There will be as many finals as are needed to ensure that all competitors race in a final.

31.Racing Colours (uniform): Athletes are to race in the Official Colours of the entity that submitted the entries in the case of Clubs and Schools. Regional Performance Centres may row in their own uniform as provided for in Rule 23.6 of the NZRA Rules of Racing 2017. Club and RPC colours are those that are registered with NZRA. School Colours are those that are registered with the NZSSRA.

32.Responsibility for Safety and Fitness:

a.    Each rower (including coxswains) participating in this regatta is primarily responsible to ensure that his /her boat is in a safe condition to go on to the water and that his or her crew is also fit to race.   Any concerns about safety or fitness are to be brought immediately to the attention of the responsible official of that rower’s club or school prior to the crew taking to the water;

b.    Club and School officials are responsible for every crew from their club/school and specifically (1) that each crew’s boat is safe to go on to the water and (2) that the rowers are also fit to race.   This responsibility requires particular attention in respect of age group crews;

c.    Any continuing concerns as to safety and fitness are to be brought to the attention of Regatta Control prior to the crew taking to the water.

33.Lake Use During Regatta:

a.     GREEN Flag - the Lake is open either for training or racing as directed.

b.     RED Flag - the lake is closed to all regatta participants. 

c.     Coach boats or non-rowing boats - No coach boats or other non-rowing boats are allowed on the water at any time during the regatta except as specifically advised by Regatta Control.

34.Water Traffic Rules:

a.    The traffic rules for racing are as displayed at the Marshal’s office. The traffic rules must be strictly complied with.

b.    During racing, all crews must proceed to the start as directed and remain outside the course at all times until called in for the start of that crew’s race.

c.    No crew may cross the course except at the start when called in to race or as specifically directed by an official. 

d.    Notwithstanding sub-clause c. above, Rowing New Zealand and Waikato Regional Performance Centre Crews wishing to return their boats after the last use of a particular boat to their shed may take their boats back to their boat shed using the agreed protocol.

 

35.Coxswains:

a.    There is no minimum weight for coxswains at this regatta

b.    Coxswains are not required to weigh in before racing

c.    Dead-weight is not to be carried by any coxswain at this regatta

d.    Coxswains will not wear heavy cotton or woollen clothing (such as jeans, sweaters or sweatshirts) but suitable clothing that will keep them warm (e.g. poly-props, polar fleeces etc) but which will not weigh them down if they become wet.

e.    Life-jackets – coxswains must wear a New Zealand standards approved life-jacket, suitable for their size and weight, and outside all other clothing.   Life-jackets must be in good condition and have in a legible state, the manufacturer’s label and certification intact.  Under no circumstances are inflatable (either manual or automatic) lifejackets to be worn by coxswains during the regatta.

36.Boat Numbers: All boats must carry a bow number indicating the LANE number as shown in the day sheet. Crews without a number may not be allowed to start. The number must be placed on the boat so as to be read from the Judges’ side of the course at the finish (i.e. the stroke or port side of the boat). The numbers supplied by Karapiro Rowing Inc, must be used at the exclusion of all others. Numbers supplied by Karapiro Rowing Inc not returned within 30 minutes after the race in which they were last used will be charged at $25 + GST per instance.

37.Boat Safety Standards: It is a matter of prime importance that all boats must be in a safe condition for rowing. Each crew and their coach(s) are primarily responsible for ensuring that their boat is safe for rowing and meets the minimum standards prescribed in the NZRA Rules of Racing and is operated in the manner intended by the Manufacturer.  

38.Boat Compliance Checks: All clubs and schools competing at this regatta shall ensure that their boats have been inspected and passed before the first use of the boat at the regatta. A unique identifying sticker will be placed on each side of the bow of all boats deemed to be compliant at the time of inspection. It is the sole responsibility of the club / school to ensure the boat remains compliant for the duration of the regatta.

39.Postponement or Cancellation: The Regatta Organising Committee shall be under no obligation to refund any fees whatsoever as a result of the postponement or cancellation of the regatta for whatsoever reason. Rowing is an outdoor sport and as such is subject to the weather being suitable on any given day to conduct the regatta in a safe and responsible manner.

40.Exclusion of all Tort Liability of Whatsoever Nature: All due care will be taken by the regatta organisers and officials to ensure the regatta is conducted safely and efficiently.   However, it remains the prime and principal responsibility of individuals participating in the regatta (either as rowers, coxswains, coaches, or other club officials) to conduct themselves in a safe and responsible manner at all times.   This includes making sure prior to racing that their boats are safe for racing and generally in compliance with these conditions.   Also, that the rowers in each crew are fit for the ordeal of racing.   They must also ensure that these conditions are complied with and that the directions of the Regatta Officials are followed.

Further, it is a condition of participation in this Regatta that all participants accept and note that no liability either in tort or any other nature whatsoever, is accepted by or will attach to the New Zealand Rowing Association Inc, Karapiro Rowing incorporated, or the Waikato Rowing Association incorporated for any harm, damage, loss, costs, expenses, inconvenience, interference, of whatever nature and whatever kind, including any damage to equipment or injury to persons of whatever nature incurred in the course of, or in connection with, or in any way related to the Regatta, regardless of whether any omission , wrongdoing, oversight, negligence, or other tort whatsoever on the part of any Regatta Official, or other person may be established.